Terms and Conditions
General
1. PRS membership, and our insurance scheme, are open to
residents' associations and companies responsible for private
estates in England and Wales. (They are not open to private
individuals.)
2. Residents' associations and companies may apply for
membership, or insurance, or both. Applications are accepted
at our discretion. Membership and insurance are subject to
these Terms and Conditions and the Terms and Conditions of the
insurers.
3. Membership and/or insurance may be started at any time, but
will in every case run to the end of a month. When first
taken out they will therefore run for a period which is at least a
year but less than thirteen months, unless one is taken out after
the other, in which case it will run to the same date as the
other. Subsequently, either or both may be renewed for a
complete year at a time.
4. A small number of residents' associations and companies make
use of managing agents. We regret that we are unable to accept
applications for membership or insurance made through managing
agents.
5. Residents' associations and companies with which we deal must
provide and use a single agreed contact; that is, a resident who
has the necessary access to and familiarity with the internet and
email facilities, willing and able to act on behalf of the
association or company, through whom all communications with us
will be channelled. It is the responsibility of the agreed
contact to make sure this rule (our "one contact only" rule) is
understood and observed by all other residents. We are unable
to retain or respond to emails, phone message or letters from
anyone other than the agreed contact.
6. Requests for a change of contact must be made using the form
on our website, and a change of contact will take effect only when
agreed by us.
7. Information, guidance and access to precedents and other
materials is given in good faith, to members and others, and we
make every reasonable effort to ensure that they are accurate and
reliable; but no liability can be accepted for errors and
omissions.
8. We reserve the right to alter these Terms and Conditions at
any time and without notice, in order to meet changing
circumstances, or regulatory requirements, or for any other
reason.
Insurance
9. Insurance is offered subject to the Terms and Conditions of
the insurers and the completion and acceptance of a Statement of
Facts (i.e. application) form. Further information about the
requirements of the scheme is given on this website and in our
literature.
10. The insurance rates given on our website and in our
literature are annual rates; and where an insurance policy
runs for a period of more or less than a year the premium will be
calculated on a pro rata basis, according to the number of
days of insurance cover provided.
11. Payment of the premium is due no later than 7 days after the
start of cover, or (in the case of renewal) no later than 7 days
after the renewal date.
12. We are the sole broker for our insurance scheme. Queries
about the scheme should be addressed to us at the address given on
our home page; and insured parties should advise us promptly of any
claim or potential claim or any incident or development relevant to
the risk.
Membership
13. The cost of membership is as follows:
| - |
Roads with less than 20 properties
|
Roads with 20 or more properties
|
|
Initial payment
|
£70
|
£95
|
|
Subsequent years
|
£50
|
£75
|
|
On rejoining
|
£70
|
£95
|
14. The initial payment covers administrative and other costs,
including the supply of one copy of the latest edition of
Private Roads: The Legal Framework.
15. Members are entitled to access and use, subject to copyright
restrictions, the resources in our members' pages. Nearly all this
material, including precedents, model letters, information and
advice, can be accessed without further charge, but for some
precedents a small charge is made.
16. The material in our members' pages is copyright Private
Roads Servcices Ltd. Newsletters, chapters of our online guide
Managing Private Roads and Estates ("MPRE") and other
material can be downloaded and printed off for future
reference. We strongly recommend that it be kept together, in
a suitable folder.
17. Copyright material may be copied to committee
members/directors individually where there is a particular need
(but not routinely).
18. We will usually give consent on request, without charge, for
brief extracts to be copied more widely - e.g. in your own
newsletter to residents. Please contact us first: we
will need to know what is to be copied, when, and to whom.
19. Copyright material may not otherwise be copied; and it
may not be retained if membership ceases, with the exception
of:
- Copies of Private Roads: The Legal Framework
which have been supplied by us to members, or which have otherwise
been bought
- Any material for which a fee has been charged
- Material which has been incorporated into a document with our
consent (for example a letter which makes use of one of our model
letters) so long as that document continues in use.
20. It is the responsibility of the agreed contact to make sure
that limitations on the use of PRS copyright material are
respected.
21. We reserve the right to suspend or cancel membership, or to
decline to renew it, if membership fees are not paid promptly or
for breach of our "one contact only" rule or our Terms and
Conditions relating to the use of copyright material.
Last Updated: 16 February 2011